Change happens. Chaos doesn’t have to.

Construction Change Orders: How ArcSite Keeps Jobs on Track

From surprise site conditions to last-minute client requests, change is a given. But without a clean way to track scope changes, small updates turn into admin messes, reporting issues, and lost revenue. 

When homeowners ask for a different gate panel after signing. A foundation crew uncovers an issue that requires extra work. A simple adjustment can ripple into material changes, timeline shifts, and added costs.

Managing scope changes often means duplicating proposals or invoices—leading to extra admin work, messy records, reporting issues, and greater risk of client disputes

ArcSite now includes a built-in Change Order workflow that keeps jobs moving—while ensuring every change is documented, approved, and accounted for.

Why pros asked for this

Our pros across fencing, foundation repair, waterproofing, inspections, and other industries told us the same thing … workarounds weren’t working.

When scoped changed mid-project, they were stuck duplicating proposals or patching together approvals by text or email. That led to:

• Lost revenue from untracked changes
• Confusing paperwork that slowed jobs down
• Unprofessional client experiences that eroded trust
• Dashboard data that didn't match real job costs
• Disputes from clients with no way to track approvals 

They needed a better way to handle changes, one that kept everything connected, approved, and cleanly recorded. 

That’s why ArcSite built Change Orders: a fast, built-in workflow for scope changes that keeps jobs moving and records airtight.

Why It Matters in The Field

1. You don’t eat the cost later
   
   
   • Even minor scope changes can throw off labor, material orders, or timelines. Change Orders let you update the job and get signoff before anyone picks up a tool—so you’re covered if plans shift.
2. Clean numbers, less confusion
   
   • No more duplicate proposals, inflated revenue, or manual fixes at the end of the month. Every change is tracked against the original job, keeping your numbers straight from field to office
3. Less back-and-forth, builds trust
   
   • Clients get a clear, signed document showing exactly what changed and why. That means fewer callbacks, no “I never agreed to that” moments, and a paper trail that protects everyone.

Built to fit the way pros work

Change orders were built to fit naturally into the workflow pros already use in the field, or from the office. No duplicate proposal. No disconnected paper work. No extra steps just to stay organized. 

Each change stays tied to the original job. Keeping scope, drawings, materials, approvals, payments and reporting all aligned from start to finish. Pros can move forward with confidence, knowing every adjustment is documented, approved, and accounted for.

Ready to get started?

Change Orders are available via iOS and Android now for customers on existing  Estimate and Enterprise plans. 

New to ArcSite? Schedule a demo to see how drawings proposals, payments—and now Change Orders—work together to keep your jobs moving forward

Helpful Resources

Change Orders Overview

How to Create and Send a Change Order